Formulas

Yes! Access can run formulas and calculations by entering the calculation in
a blank field of a query (called a calculated field). Access can run
formulas and calculations by entering the calculation in the control source
of an unbound textbox on a form or report. Access can run formulas and
calculations in VBA code.

Steve
santus.RemoveThis@penn.com




"Té" <T.RemoveThis@discussions.microsoft.com> wrote in message
news:03A93079-A57E-4478-92D3-0B853587B8AA@microsoft.com...
> Can Access run formulas and calculations like Excel does? I noticed when
> I
> imported an Excel file that had calculations on it it did not carry over.

Yes, but don't be confused by the superficial similarity between the
datasheet view of an Access table and an Excel worksheet into thinking that
they behave in the same way. In an worksheet values can be addressed by
position, in an Access table (and indeed a table in any relational database
system) values are addressed by the table and column name.

With a query based on an Access table you could for instance compute a price
gross of tax for an item in each row with an expression (this is the term
normally used rather than the spreadsheet term 'formula') such as:

NetPrice * (1 + TaxRate)

I should point out that this is an unrealistic example as, in an invoice, tax
would normally be computed on the sum of the net prices of the items rather
than by line item, but it serves to illustrate the basic principle. A more
realistic expression would be one which sums the net prices per invoice and
then adds the tax:

Sum(NetPrice) * (1 + TaxRate)

An expression like this could be used in the footer of an invoice report for
instance where the tax rate is the same for all items, or in a TaxRate group
footer if different categories of items can be taxed at different rates.

What you cannot do is something like multiply the value of the field two
columns to the left and three rows down by that four columns to the right and
one row up. While those spatial relationships are valid in a worksheet, they
are meaningless in a table as tables are sets and as such have no intrinsic
order.

Ken Sheridan
Stafford, England

Té wrote:
>Can Access run formulas and calculations like Excel does? I noticed when I
>imported an Excel file that had calculations on it it did not carry over.

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