Drop down list box colour

"strive4peace" wrote:

> Hi Billiam,
>
> no, Status is dynamic. If you have no need to know when particular
> status happened, then keeping it in the table is ok

Yes, I agree Status is dynamic,however, I do not need to know when their
Status changed, and so I keep the current status in a field in the table.
>
> "I decided against using a lookup table as the options have never changed"
>
> I do not understand...

What I mean is that the list of Status choices is very small and they have
never changed over the organzation's history of 20+years. I understand that
that does not mean they will never change
As I have several other lookup tables, I decided not to go with a seperate
Lookup Table of Statuses to keep the structure more simplistic. If you think
the payoff is worth it, I believe it would not be too hard to move them to a
lookup table...But I still am unclear where the yes/no would come in? I
believe I would simply have a table called Status, StatusID, Status, and
under the Status Field, I would list the 7 status types. As far as the form
is concerned, I would use a combobox to choose the current Status from, and
store the Status ID in my table...am I doing this right?


> I asked questions about [Active] and [Suspended] -- but you answered
> with a question about [Status] -- are your issue resolved?

When you ask a question with square brackets around an item [Active] and
[Suspended] I think you are asking about fields or tables...and this is
confusing me. I only have 1 field called Status under which the status choice
is listed (Ie Active, Suspended) and the status choice is selected from
combobox. The datatype of the Status field is Text, and so all of the choices
are also text (Active, Suspended etc)
So I thought when I told you that the Field Status was datatype=Text, I
thought that would make it clear that the Status choices listed under that
field would also be text. I hope I am explaining my reasoning properly, but
it seems I must be missing something?

Best regards,
Billiam

> Warm Regards,
> Crystal
>
> remote programming and training
>
> Access Basics
> 8-part free tutorial that covers essentials in Access
> http://www.AccessMVP.com/strive4peace
>
> *
> (: have an awesome day
> *
>
>
>
>
> Billiam wrote:
> > Hi Crystal,
> >
> > "strive4peace" wrote:
> >
> >> What is the data type for [Active] and [Suspended] ? If those
> >> conditions aren't working, then they are probably text, not yes/no (as
> >> they should be)
> >
> > I have a Field called "Status", text datatype, which is where the
> > Instructor's status is recorded from the bound combobox which supplies the
> > options. I decided against using a lookup table as the options have never
> > changed, and an Instructor can only have one status at a time. Do you still
> > think that I need to use Yes/No, and if so, would I have a field then for
> > each option in a lookup table???
> >
> > Have a great day, and of course many thanks for your help!
> > Billiam
>

Hi Billiam,

sorry for the delay in responding, we had some issues...

Personally, I would create:

Statuses
- StatusID, autonumber
- Status, text, 15 (ie: Active, Suspended)

It appears that the statuses you listed relate to people that are
available for work ... so you might have:

EmpStatus
- EmpStatID, autonumber
- EmpID, long -- FK to Employees
- StatusID, long -- FK to Statuses
- StatDate, date -- date that Status is effective

If, for instance, StatusID = 1 --> Active:
you would use a combobox similar to the following to choose from
employees who are currently active:

RowSource:
SELECT Employees.EmpID, [EmpLast] & ", " & [EmpFirst] AS Employee
FROM Employees INNER JOIN EmpStatus ON Employees.EmpID = EmpStatus.EmpID
WHERE ((EmpStatus.StatusID=1) AND
(EmpStatus.StatDate=DMax("StatDate","EmpStatus","EmpID=" &
[employees].[EmpID])));



Warm Regards,
Crystal

remote programming and training

Access Basics
8-part free tutorial that covers essentials in Access
http://www.AccessMVP.com/strive4peace

*
(: have an awesome day
*




Billiam wrote:
>
> "strive4peace" wrote:
>
>> Hi Billiam,
>>
>> no, Status is dynamic. If you have no need to know when particular
>> status happened, then keeping it in the table is ok
>
> Yes, I agree Status is dynamic,however, I do not need to know when their
> Status changed, and so I keep the current status in a field in the table.
>> "I decided against using a lookup table as the options have never changed"
>>
>> I do not understand...
>
> What I mean is that the list of Status choices is very small and they have
> never changed over the organzation's history of 20+years. I understand that
> that does not mean they will never change
> As I have several other lookup tables, I decided not to go with a seperate
> Lookup Table of Statuses to keep the structure more simplistic. If you think
> the payoff is worth it, I believe it would not be too hard to move them to a
> lookup table...But I still am unclear where the yes/no would come in? I
> believe I would simply have a table called Status, StatusID, Status, and
> under the Status Field, I would list the 7 status types. As far as the form
> is concerned, I would use a combobox to choose the current Status from, and
> store the Status ID in my table...am I doing this right?
>
>
>> I asked questions about [Active] and [Suspended] -- but you answered
>> with a question about [Status] -- are your issue resolved?
>
> When you ask a question with square brackets around an item [Active] and
> [Suspended] I think you are asking about fields or tables...and this is
> confusing me. I only have 1 field called Status under which the status choice
> is listed (Ie Active, Suspended) and the status choice is selected from
> combobox. The datatype of the Status field is Text, and so all of the choices
> are also text (Active, Suspended etc)
> So I thought when I told you that the Field Status was datatype=Text, I
> thought that would make it clear that the Status choices listed under that
> field would also be text. I hope I am explaining my reasoning properly, but
> it seems I must be missing something?
>
> Best regards,
> Billiam
>
>> Warm Regards,
>> Crystal
>>
>> remote programming and training
>>
>> Access Basics
>> 8-part free tutorial that covers essentials in Access
>> http://www.AccessMVP.com/strive4peace
>>
>> *
>> (: have an awesome day
>> *
>>
>>
>>
>>
>> Billiam wrote:
>>> Hi Crystal,
>>>
>>> "strive4peace" wrote:
>>>
>>>> What is the data type for [Active] and [Suspended] ? If those
>>>> conditions aren't working, then they are probably text, not yes/no (as
>>>> they should be)
>>> I have a Field called "Status", text datatype, which is where the
>>> Instructor's status is recorded from the bound combobox which supplies the
>>> options. I decided against using a lookup table as the options have never
>>> changed, and an Instructor can only have one status at a time. Do you still
>>> think that I need to use Yes/No, and if so, would I have a field then for
>>> each option in a lookup table???
>>>
>>> Have a great day, and of course many thanks for your help!
>>> Billiam