auto copy text in word to another text field in word

See http://gregmaxey.mvps.org/Repeating_Data.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
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all may benefit.

"earljones" wrote in message

> im using microsoft office 2003, how do i set a text field in a word form
so
> that the information in the field is copied to several other fields
> automatically. My office uses an intake document where the client's name
must
> be typed several times as well as some other information in the document.

what if you want to send the information to another Microsoft Word 2003
document. I think cross-reference is only for use in the same document. I
am trying to find a way to send the information to another Word 2003
document. Are there any good articles on that?


"Anne Troy" wrote:

> Don't use a field for the subsequent instances. Use a cross-reference
> instead. Here's how it's done:
> http://www.officearticles.com/word/create_a_reference_to_a_bookmark_in...crosoft
> ************
> Anne Troy
> www.OfficeArticles.com
>
> "earljones" wrote in message
>
> > im using microsoft office 2003, how do i set a text field in a word form
> > so
> > that the information in the field is copied to several other fields
> > automatically. My office uses an intake document where the client's name
> > must
> > be typed several times as well as some other information in the document.
>
>
>

Hi Peter,

Check out the INCLUDETEXT field. It provides for cross-referencing between documents, including referencing bookmarks in the source
document.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

"Peter Hansen" wrote in message
> what if you want to send the information to another Microsoft Word 2003
> document. I think cross-reference is only for use in the same document. I
> am trying to find a way to send the information to another Word 2003
> document. Are there any good articles on that?
>
>
> "Anne Troy" wrote:
>
>> Don't use a field for the subsequent instances. Use a cross-reference
>> instead. Here's how it's done:
>> http://www.officearticles.com/word/create_a_reference_to_a_bookmark_in...crosoft
>> ************
>> Anne Troy
>> www.OfficeArticles.com
>>
>> "earljones" wrote in message
>>
>> > im using microsoft office 2003, how do i set a text field in a word form
>> > so
>> > that the information in the field is copied to several other fields
>> > automatically. My office uses an intake document where the client's name
>> > must
>> > be typed several times as well as some other information in the document.
>>
>>
>>

I just spent 20 min. typing out a question only to have it get deleted due to
high volume. I try sending this to see if it goes through

"macropod" wrote:

> Hi Peter,
>
> Check out the INCLUDETEXT field. It provides for cross-referencing between documents, including referencing bookmarks in the source
> document.
>
> Cheers
> --
> macropod
> [MVP - Microsoft Word]
> -------------------------
>
> "Peter Hansen" wrote in message
> > what if you want to send the information to another Microsoft Word 2003
> > document. I think cross-reference is only for use in the same document. I
> > am trying to find a way to send the information to another Word 2003
> > document. Are there any good articles on that?
> >
> >
> > "Anne Troy" wrote:
> >
> >> Don't use a field for the subsequent instances. Use a cross-reference
> >> instead. Here's how it's done:
> >> http://www.officearticles.com/word/create_a_reference_to_a_bookmark_in...crosoft
> >> ************
> >> Anne Troy
> >> www.OfficeArticles.com
> >>
> >> "earljones" wrote in message
> >>
> >> > im using microsoft office 2003, how do i set a text field in a word form
> >> > so
> >> > that the information in the field is copied to several other fields
> >> > automatically. My office uses an intake document where the client's name
> >> > must
> >> > be typed several times as well as some other information in the document.
> >>
> >>
> >>
>
>

Thank you for responding to my question and suggesting INCLUDETEXT. It gave
me the perseverance to keep going in this task. But I have had a lot of
problems trying to make this work and still have not succeeded. I wonder if
you could give me some additional guidance.

Here's what I've tried so far. First I had to create the bookmarks in
document A (Patient_Name, DOB, Location, Date_Eval, Referral_Reason,
Diagnoses, Treatment_Plan). Then I switched to document B and attempted the
field command INCLUDETEXT. I had a number of problems trying to make this
work. First I was getting an error message that I had the wrong file name.
The best I could do was to push control/f9 and then follow their example:
{INCLUDETEXT "filename" [bookmark]}. I did not put brackets around the
bookmark, that seemed to help. However, the closest I came to success was to
have an all gray field with lots of neat looking commands. At least it
didn't say “error” message. But when I checked print preview, there was
nothing in that field. No text had been transferred to document B. Oh, by
the way, I did replace single backslashes with double backslashes in the
filename. I did not use any switches because I couldn't see any that seemed
relevant to my task.

I'm wondering if the problem might be with the bookmark. Some of the
references to bookmarks specified that "the bookmark must be defined in the
active document." Others stated that the bookmark must be inserted in the
"main document." In either case, I'm not sure how I would refer to a
bookmark referencing information in document A while creating the bookmark in
document B. I am wonder if you might have any ideas how to proceed from here.
Thank you again for all your help!


"macropod" wrote:

> Hi Peter,
>
> Check out the INCLUDETEXT field. It provides for cross-referencing between documents, including referencing bookmarks in the source
> document.
>
> Cheers
> --
> macropod
> [MVP - Microsoft Word]
> -------------------------
>
> "Peter Hansen" wrote in message
> > what if you want to send the information to another Microsoft Word 2003
> > document. I think cross-reference is only for use in the same document. I
> > am trying to find a way to send the information to another Word 2003
> > document. Are there any good articles on that?
> >
> >
> > "Anne Troy" wrote:
> >
> >> Don't use a field for the subsequent instances. Use a cross-reference
> >> instead. Here's how it's done:
> >> http://www.officearticles.com/word/create_a_reference_to_a_bookmark_in...crosoft
> >> ************
> >> Anne Troy
> >> www.OfficeArticles.com
> >>
> >> "earljones" wrote in message
> >>
> >> > im using microsoft office 2003, how do i set a text field in a word form
> >> > so
> >> > that the information in the field is copied to several other fields
> >> > automatically. My office uses an intake document where the client's name
> >> > must
> >> > be typed several times as well as some other information in the document.
> >>
> >>
> >>
>
>

Hi Peter,

The correct syntax for the INCLUDETEXT field pointing to a bookmark is:
{INCLUDETEXT "Drive:\\path\\filename.ext" bookmark}
or
{INCLUDETEXT "Drive:/path/filename.ext" bookmark}

If you "have an all gray field with lots of neat looking commands", that suggests you've either not updated the field after coding
it (selecting the field and pressing F9 will do the trick) or you've pressed Alt-F9 somewhere along the way and toggled the field
code display 'on' - pressing Alt-F9 again will fix that.

The bookmark goes in the source document (ie the document you're linking to, not the target document with the INCLUDETEXT field).
Note too that the bookmark can span multiple lines/paragraphs if that simplifies things.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

"Peter Hansen" wrote in message
> Thank you for responding to my question and suggesting INCLUDETEXT. It gave
> me the perseverance to keep going in this task. But I have had a lot of
> problems trying to make this work and still have not succeeded. I wonder if
> you could give me some additional guidance.
>
> Here's what I've tried so far. First I had to create the bookmarks in
> document A (Patient_Name, DOB, Location, Date_Eval, Referral_Reason,
> Diagnoses, Treatment_Plan). Then I switched to document B and attempted the
> field command INCLUDETEXT. I had a number of problems trying to make this
> work. First I was getting an error message that I had the wrong file name.
> The best I could do was to push control/f9 and then follow their example:
> {INCLUDETEXT "filename" [bookmark]}. I did not put brackets around the
> bookmark, that seemed to help. However, the closest I came to success was to
> have an all gray field with lots of neat looking commands. At least it
> didn't say “error” message. But when I checked print preview, there was
> nothing in that field. No text had been transferred to document B. Oh, by
> the way, I did replace single backslashes with double backslashes in the
> filename. I did not use any switches because I couldn't see any that seemed
> relevant to my task.
>
> I'm wondering if the problem might be with the bookmark. Some of the
> references to bookmarks specified that "the bookmark must be defined in the
> active document." Others stated that the bookmark must be inserted in the
> "main document." In either case, I'm not sure how I would refer to a
> bookmark referencing information in document A while creating the bookmark in
> document B. I am wonder if you might have any ideas how to proceed from here.
> Thank you again for all your help!
>
>
> "macropod" wrote:
>
>> Hi Peter,
>>
>> Check out the INCLUDETEXT field. It provides for cross-referencing between documents, including referencing bookmarks in the
>> source
>> document.
>>
>> Cheers
>> --
>> macropod
>> [MVP - Microsoft Word]
>> -------------------------
>>
>> "Peter Hansen" wrote in message
>>
>> > what if you want to send the information to another Microsoft Word 2003
>> > document. I think cross-reference is only for use in the same document. I
>> > am trying to find a way to send the information to another Word 2003
>> > document. Are there any good articles on that?
>> >
>> >
>> > "Anne Troy" wrote:
>> >
>> >> Don't use a field for the subsequent instances. Use a cross-reference
>> >> instead. Here's how it's done:
>> >> http://www.officearticles.com/word/create_a_reference_to_a_bookmark_in...crosoft
>> >> ************
>> >> Anne Troy
>> >> www.OfficeArticles.com
>> >>
>> >> "earljones" wrote in message
>> >>
>> >> > im using microsoft office 2003, how do i set a text field in a word form
>> >> > so
>> >> > that the information in the field is copied to several other fields
>> >> > automatically. My office uses an intake document where the client's name
>> >> > must
>> >> > be typed several times as well as some other information in the document.
>> >>
>> >>
>> >>
>>
>>