Word 2007 autotexts in menubar

Kris,

You would probably need to do some customization it the Ribbon UI to have
this sort of discriminate filtering. What might work in your sitution is to
disperse BuildingBlock contentcontrols throughout your template. You might
pick CustomGallery1 as the place to store all of your firm unique
BuildingBlocks and then group those into appropriate categories. You could
place the ContentControl in the appropriate spot and define it so that it
only displays one category.




Kris B. wrote:
> Here is a real world application that I don't think is addressed by
> these gallery parts. I used autotext in a template (so it wouldn't
> show up globally) assigned to certain styles so only certain
> autotexts would show up in a document. I sectioned out where those
> styles were so I could simply go to the autotext toolbar, select the
> correct autotext for that section and move along. This is for a
> bank, where we had 15 sections, all with 10 variables (up to 20) at
> each section. Using styles, it would know what you wanted, and then
> I built a macro to lock and unlock the sections (because the autotext
> were actually form modules).
>
> I can add all these sections to the gallery, but it would take a lot
> of work to see what is supposed to go where, and also, there might be
> slight variances of the same autotext that is applicable in one
> section, but not in another; I can't prevent the users from seeing
> this anymore.
>
> I cannot do this at all anymore in word 2007 from what I can see.
> All help assumes you want autotext from your normal template, which I
> do not. I can import the autotext from the original 2003 template,
> but it all just shows up in one huge list that is basically useless.
>
> I also can't find a way to make a gallery only show up certain
> entries based on what section it is in from looking around (meaning I
> don't mind readding these quick parts, but I can't restrict based on
> the section; A user has to go three three menus to restrict what they
> are seeing, and that is counter-intuitive).
>
> "Beth Melton" wrote:
>
>> "Anne Schouten" <aaschouten.DeleteThis@hotmail.com> wrote in message
>> news:a479c$49856e3e$5ed2077b$17723@cache4.tilbu1.nb.home.nl...
>>> In the older versions of Word it was possible to make a custom
>>> menuoption with a some of the autotexts in the template.
>>> Is it possible to that in Word 2007 aswel?
>>>
>>> (In 2007 you can add the whole autotext list as a dropdownmenu on
>>> the toolbar, but I cannot find how to edit this list under this
>>> button, whithout removing the autotexts from the template)
>>
>> First, for clarify since this seems to be confusing to some,
>> what was formerly known as AutoText is now called Building Blocks in
>> Word 2007. If you created AutoText entries in a previous version of
>> Word they are migrated to Building Blocks but are assigned to the
>> AutoText gallery.
>>
>> If you want to make certain Building Blocks available for insertion
>> when you create a new document based on the template you can move
>> them to a custom gallery. That custom gallery can then be added to
>> the Quick Access Toolbar.
>>
>> What you need to do is open your template, display the Building
>> Blocks Organizer, available on the Insert tab under Quick Parts, and
>> edit the Properties of the Building Blocks you want to display in a
>> custom gallery. All you need to do is change the gallery from
>> AutoText to say, Custom 1 and make sure Save In reflects your
>> template. After you've moved them to another gallery then you can
>> add the Custom Gallery to the Quick Access Toolbar (QAT) using the
>> following steps:
>>
>> - Make sure your template is open
>> - Right-click the QAT and select "Customize Quick Access Toolbar"
>> - From the "Customize Quick Access Toolbar" drop down, select your
>> template
>> - From the "Choose commands from drop down" select "Commands not in
>> the Ribbon"
>> - Locate and select Custom Gallery 1
>> - Click Add to add it to the QAT
>>
>> When a new document based on the template is created the custom
>> gallery will be added the user's QAT and the Building Blocks will be
>> available for insertion.
>>
>> --
>> ~~~~~~~~~~~~~~~
>> Beth Melton
>> Microsoft Office MVP
>> https://mvp.support.microsoft.com/profile/Melton
>> What is a Microsoft MVP? http://mvp.support.microsoft.com/gp/mvpfaqs
>>
>> Guides for the Office 2007 Interface:
>> http://office.microsoft.com/en-us/training/HA102295841033.aspx

--
Greg Maxey - Word MVP

My web site http://gregmaxey.mvps.org
Word MVP web site http://word.mvps.org

That is also what I started coming up with. I would love to be able to make
my own gallery name, so that way I am not limited (15 seperate groups in the
document right now), but I have only seen a VBA way of doing that, and
haven't tried it. I figured that there must be an easy way to make a gallery
with the name of my own choosing, and not just CUSTOM 1.

"Greg Maxey" wrote:

> Kris,
>
> You would probably need to do some customization it the Ribbon UI to have
> this sort of discriminate filtering. What might work in your sitution is to
> disperse BuildingBlock contentcontrols throughout your template. You might
> pick CustomGallery1 as the place to store all of your firm unique
> BuildingBlocks and then group those into appropriate categories. You could
> place the ContentControl in the appropriate spot and define it so that it
> only displays one category.
>
>
>
>
> Kris B. wrote:
> > Here is a real world application that I don't think is addressed by
> > these gallery parts. I used autotext in a template (so it wouldn't
> > show up globally) assigned to certain styles so only certain
> > autotexts would show up in a document. I sectioned out where those
> > styles were so I could simply go to the autotext toolbar, select the
> > correct autotext for that section and move along. This is for a
> > bank, where we had 15 sections, all with 10 variables (up to 20) at
> > each section. Using styles, it would know what you wanted, and then
> > I built a macro to lock and unlock the sections (because the autotext
> > were actually form modules).
> >
> > I can add all these sections to the gallery, but it would take a lot
> > of work to see what is supposed to go where, and also, there might be
> > slight variances of the same autotext that is applicable in one
> > section, but not in another; I can't prevent the users from seeing
> > this anymore.
> >
> > I cannot do this at all anymore in word 2007 from what I can see.
> > All help assumes you want autotext from your normal template, which I
> > do not. I can import the autotext from the original 2003 template,
> > but it all just shows up in one huge list that is basically useless.
> >
> > I also can't find a way to make a gallery only show up certain
> > entries based on what section it is in from looking around (meaning I
> > don't mind readding these quick parts, but I can't restrict based on
> > the section; A user has to go three three menus to restrict what they
> > are seeing, and that is counter-intuitive).
> >
> > "Beth Melton" wrote:
> >
> >> "Anne Schouten" <aaschouten RemoveThis @hotmail.com> wrote in message
> >> news:a479c$49856e3e$5ed2077b$17723@cache4.tilbu1.nb.home.nl...
> >>> In the older versions of Word it was possible to make a custom
> >>> menuoption with a some of the autotexts in the template.
> >>> Is it possible to that in Word 2007 aswel?
> >>>
> >>> (In 2007 you can add the whole autotext list as a dropdownmenu on
> >>> the toolbar, but I cannot find how to edit this list under this
> >>> button, whithout removing the autotexts from the template)
> >>
> >> First, for clarify since this seems to be confusing to some,
> >> what was formerly known as AutoText is now called Building Blocks in
> >> Word 2007. If you created AutoText entries in a previous version of
> >> Word they are migrated to Building Blocks but are assigned to the
> >> AutoText gallery.
> >>
> >> If you want to make certain Building Blocks available for insertion
> >> when you create a new document based on the template you can move
> >> them to a custom gallery. That custom gallery can then be added to
> >> the Quick Access Toolbar.
> >>
> >> What you need to do is open your template, display the Building
> >> Blocks Organizer, available on the Insert tab under Quick Parts, and
> >> edit the Properties of the Building Blocks you want to display in a
> >> custom gallery. All you need to do is change the gallery from
> >> AutoText to say, Custom 1 and make sure Save In reflects your
> >> template. After you've moved them to another gallery then you can
> >> add the Custom Gallery to the Quick Access Toolbar (QAT) using the
> >> following steps:
> >>
> >> - Make sure your template is open
> >> - Right-click the QAT and select "Customize Quick Access Toolbar"
> >> - From the "Customize Quick Access Toolbar" drop down, select your
> >> template
> >> - From the "Choose commands from drop down" select "Commands not in
> >> the Ribbon"
> >> - Locate and select Custom Gallery 1
> >> - Click Add to add it to the QAT
> >>
> >> When a new document based on the template is created the custom
> >> gallery will be added the user's QAT and the Building Blocks will be
> >> available for insertion.
> >>
> >> --
> >> ~~~~~~~~~~~~~~~
> >> Beth Melton
> >> Microsoft Office MVP
> >> https://mvp.support.microsoft.com/profile/Melton
> >> What is a Microsoft MVP? http://mvp.support.microsoft.com/gp/mvpfaqs
> >>
> >> Guides for the Office 2007 Interface:
> >> http://office.microsoft.com/en-us/training/HA102295841033.aspx
>
> --
> Greg Maxey - Word MVP
>
> My web site http://gregmaxey.mvps.org
> Word MVP web site http://word.mvps.org
>
>
>
>