Word 2007 SP1, highlighting disappears

The first one was the problem. The Replace fixes it. I suspect the reason it
wasn't printing is because it really wasn't there since Replace wasn't used.

Thanks,
Megan

"Suzanne S. Barnhill" <sbarnhill DeleteThis @mvps.org> wrote in message
news:O3GaV5hhIHA.3780@TK2MSFTNGP06.phx.gbl...
>I think you're confusing two uses of the word "highlight." In Word 2003, as
>in Word 2007, using Find All (Highlight All) merely selects the found text.
>If you want to apply a highlight, you have to use the Replace function to
>find text and apply highlighting through Format | Highlight. The currently
>selected highlight color will be used.
>
> If you have actually applied highlighting to the text, it will be printed
> or not depending on whether or not it's actually displayed on the page,
> which depends on a display option. In Word 2007, this is Office Button |
> Word Options | Display: Show highlighter marks.
>
> --
> Suzanne S. Barnhill
> Microsoft MVP (Word)
> Words into Type
> Fairhope, Alabama USA
>
> "Megan Morgan" <junk DeleteThis @newsgrops.com> wrote in message
> news:uO21w5ghIHA.4396@TK2MSFTNGP04.phx.gbl...
>> In Word 2007, choose Ctrl+F, type in your search, click Highlight All.
>> This much works. However, as soon as you continue to type to add more to
>> the document, all of the highlighting that was just created above
>> disappears. Also, if you don't type but choose Print to try to print the
>> highlighting, the highlighting doesn't print. This didn't happen in Word
>> 2003.
>>
>> Megan Morgan
>>
>
>

That's what I thought, but I couldn't be 100% sure and figured it was worth
including the other information for good measure. Although users have long
referred to text selection as "highlighting," I think it was a bad idea for
Word's designers to yield to this usage given that the term is reserved for
another function in Word.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Megan Morgan" <junk RemoveThis @newsgrops.com> wrote in message
news:%239PoljrhIHA.1208@TK2MSFTNGP03.phx.gbl...
> The first one was the problem. The Replace fixes it. I suspect the reason
> it wasn't printing is because it really wasn't there since Replace wasn't
> used.
>
> Thanks,
> Megan
>
> "Suzanne S. Barnhill" <sbarnhill RemoveThis @mvps.org> wrote in message
> news:O3GaV5hhIHA.3780@TK2MSFTNGP06.phx.gbl...
>>I think you're confusing two uses of the word "highlight." In Word 2003,
>>as in Word 2007, using Find All (Highlight All) merely selects the found
>>text. If you want to apply a highlight, you have to use the Replace
>>function to find text and apply highlighting through Format | Highlight.
>>The currently selected highlight color will be used.
>>
>> If you have actually applied highlighting to the text, it will be printed
>> or not depending on whether or not it's actually displayed on the page,
>> which depends on a display option. In Word 2007, this is Office Button |
>> Word Options | Display: Show highlighter marks.
>>
>> --
>> Suzanne S. Barnhill
>> Microsoft MVP (Word)
>> Words into Type
>> Fairhope, Alabama USA
>>
>> "Megan Morgan" <junk RemoveThis @newsgrops.com> wrote in message
>> news:uO21w5ghIHA.4396@TK2MSFTNGP04.phx.gbl...
>>> In Word 2007, choose Ctrl+F, type in your search, click Highlight All.
>>> This much works. However, as soon as you continue to type to add more to
>>> the document, all of the highlighting that was just created above
>>> disappears. Also, if you don't type but choose Print to try to print the
>>> highlighting, the highlighting doesn't print. This didn't happen in Word
>>> 2003.
>>>
>>> Megan Morgan
>>>
>>
>>
>
>

The "Reading Highlight" command in the Find dialog box is new in Word 2007.
It uses a yellow highlight, or last Highlight color selected, to identify
the found text. Of course it's still a bit confusing since, as noted, it
doesn't print and is removed if you edit the document.

The "Find All" functionality, which selects the text, is still available and
works similar to previous versions. The difference is the scope of the Find
can now be set to Text Boxes, Headers and Footers, and Comments if the
elements are present in the document.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP
https://mvp.support.microsoft.com/profile/Melton

What is a Microsoft MVP? http://mvp.support.microsoft.com/gp/mvpfaqs

"Suzanne S. Barnhill" <sbarnhill.RemoveThis@mvps.org> wrote in message
news:OYnj1UshIHA.1208@TK2MSFTNGP03.phx.gbl...
> That's what I thought, but I couldn't be 100% sure and figured it was
> worth including the other information for good measure. Although users
> have long referred to text selection as "highlighting," I think it was a
> bad idea for Word's designers to yield to this usage given that the term
> is reserved for another function in Word.

>
> "Megan Morgan" <junk.RemoveThis@newsgrops.com> wrote in message
> news:%239PoljrhIHA.1208@TK2MSFTNGP03.phx.gbl...
>> The first one was the problem. The Replace fixes it. I suspect the reason
>> it wasn't printing is because it really wasn't there since Replace wasn't
>> used.
>>
>> "Suzanne S. Barnhill" <sbarnhill.RemoveThis@mvps.org> wrote in message
>> news:O3GaV5hhIHA.3780@TK2MSFTNGP06.phx.gbl...
>>>I think you're confusing two uses of the word "highlight." In Word 2003,
>>>as in Word 2007, using Find All (Highlight All) merely selects the found
>>>text. If you want to apply a highlight, you have to use the Replace
>>>function to find text and apply highlighting through Format | Highlight.
>>>The currently selected highlight color will be used.
>>>
>>> If you have actually applied highlighting to the text, it will be
>>> printed or not depending on whether or not it's actually displayed on
>>> the page, which depends on a display option. In Word 2007, this is
>>> Office Button | Word Options | Display: Show highlighter marks.
>>>
>>> --
>>> Suzanne S. Barnhill
>>> Microsoft MVP (Word)
>>> Words into Type
>>> Fairhope, Alabama USA
>>>
>>> "Megan Morgan" <junk.RemoveThis@newsgrops.com> wrote in message
>>> news:uO21w5ghIHA.4396@TK2MSFTNGP04.phx.gbl...
>>>> In Word 2007, choose Ctrl+F, type in your search, click Highlight All.
>>>> This much works. However, as soon as you continue to type to add more
>>>> to the document, all of the highlighting that was just created above
>>>> disappears. Also, if you don't type but choose Print to try to print
>>>> the highlighting, the highlighting doesn't print. This didn't happen in
>>>> Word 2003.
>>>>
>>>> Megan Morgan
>>>>
>>>
>>>
>>
>>
>
>

I don't see the Find All function in the Find dialog in Word 2007, Beth.
Where are you seeing it? Keep in mind that in Word 2003, there is a check
box for "Highlight all items found in" [whatever is selected]. When that box
is checked, the Find Next button changes to Find All.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Beth Melton" <bmelton.RemoveThis@mvps.org> wrote in message
news:eQBveyEiIHA.5152@TK2MSFTNGP02.phx.gbl...
> The "Reading Highlight" command in the Find dialog box is new in Word
> 2007. It uses a yellow highlight, or last Highlight color selected, to
> identify the found text. Of course it's still a bit confusing since, as
> noted, it doesn't print and is removed if you edit the document.
>
> The "Find All" functionality, which selects the text, is still available
> and works similar to previous versions. The difference is the scope of the
> Find can now be set to Text Boxes, Headers and Footers, and Comments if
> the elements are present in the document.
>
> ~~~~~~~~~~~~~~~
> Beth Melton
> Microsoft Office MVP
> https://mvp.support.microsoft.com/profile/Melton
>
> What is a Microsoft MVP? http://mvp.support.microsoft.com/gp/mvpfaqs
>
> "Suzanne S. Barnhill" <sbarnhill.RemoveThis@mvps.org> wrote in message
> news:OYnj1UshIHA.1208@TK2MSFTNGP03.phx.gbl...
>> That's what I thought, but I couldn't be 100% sure and figured it was
>> worth including the other information for good measure. Although users
>> have long referred to text selection as "highlighting," I think it was a
>> bad idea for Word's designers to yield to this usage given that the term
>> is reserved for another function in Word.
>
>>
>> "Megan Morgan" <junk.RemoveThis@newsgrops.com> wrote in message
>> news:%239PoljrhIHA.1208@TK2MSFTNGP03.phx.gbl...
>>> The first one was the problem. The Replace fixes it. I suspect the
>>> reason it wasn't printing is because it really wasn't there since
>>> Replace wasn't used.
>>>
>>> "Suzanne S. Barnhill" <sbarnhill.RemoveThis@mvps.org> wrote in message
>>> news:O3GaV5hhIHA.3780@TK2MSFTNGP06.phx.gbl...
>>>>I think you're confusing two uses of the word "highlight." In Word 2003,
>>>>as in Word 2007, using Find All (Highlight All) merely selects the found
>>>>text. If you want to apply a highlight, you have to use the Replace
>>>>function to find text and apply highlighting through Format | Highlight.
>>>>The currently selected highlight color will be used.
>>>>
>>>> If you have actually applied highlighting to the text, it will be
>>>> printed or not depending on whether or not it's actually displayed on
>>>> the page, which depends on a display option. In Word 2007, this is
>>>> Office Button | Word Options | Display: Show highlighter marks.
>>>>
>>>> --
>>>> Suzanne S. Barnhill
>>>> Microsoft MVP (Word)
>>>> Words into Type
>>>> Fairhope, Alabama USA
>>>>
>>>> "Megan Morgan" <junk.RemoveThis@newsgrops.com> wrote in message
>>>> news:uO21w5ghIHA.4396@TK2MSFTNGP04.phx.gbl...
>>>>> In Word 2007, choose Ctrl+F, type in your search, click Highlight All.
>>>>> This much works. However, as soon as you continue to type to add more
>>>>> to the document, all of the highlighting that was just created above
>>>>> disappears. Also, if you don't type but choose Print to try to print
>>>>> the highlighting, the highlighting doesn't print. This didn't happen
>>>>> in Word 2003.
>>>>>
>>>>> Megan Morgan
>>>>>
>>>>
>>>>
>>>
>>>
>>
>>
>
>

I suspect I was thinking of Word 2003 in regards to wording. It's now called
"Find In". I see the button next to the "Reading Highlight" button in the
Find dialog box. If you click the "Find In" button you'll see a list of
choices for the Find scope. Note that "Main Document" will be the only
choice if you don't have headers/footers, text boxes, or comments.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP
https://mvp.support.microsoft.com/profile/Melton

What is a Microsoft MVP? http://mvp.support.microsoft.com/gp/mvpfaqs

"Suzanne S. Barnhill" <sbarnhill RemoveThis @mvps.org> wrote in message
news:u0LpwaGiIHA.4844@TK2MSFTNGP06.phx.gbl...
>I don't see the Find All function in the Find dialog in Word 2007, Beth.
>Where are you seeing it? Keep in mind that in Word 2003, there is a check
>box for "Highlight all items found in" [whatever is selected]. When that
>box is checked, the Find Next button changes to Find All.
>
> "Beth Melton" <bmelton RemoveThis @mvps.org> wrote in message
> news:eQBveyEiIHA.5152@TK2MSFTNGP02.phx.gbl...
>> The "Find All" functionality, which selects the text, is still available
>> and works similar to previous versions. The difference is the scope of
>> the Find can now be set to Text Boxes, Headers and Footers, and Comments
>> if the elements are present in the document.
>

Yes, I see that. But I don't see any Find All functionality other than the
Reading Highlight. My point is that the Reading Highlight appears to be the
same thing as "Highlight all items found" but unfortunately isn't. I don't
see any way to select all items found.

In Word 2003, you can use "Highlight all items found" to select every
occurrence the "Find what" text and then click back to the doc and apply
given formatting to just those selected found items. What is even more
useful is that you can Cut or Copy the selected text and paste it into
another document. It seems this functionality has been lost entirely in Word
2007.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Beth Melton" <bmelton.DeleteThis@mvps.org> wrote in message
news:%23IzfgQRiIHA.4376@TK2MSFTNGP05.phx.gbl...
>I suspect I was thinking of Word 2003 in regards to wording. It's now
>called "Find In". I see the button next to the "Reading Highlight" button
>in the Find dialog box. If you click the "Find In" button you'll see a list
>of choices for the Find scope. Note that "Main Document" will be the only
>choice if you don't have headers/footers, text boxes, or comments.
>
> ~~~~~~~~~~~~~~~
> Beth Melton
> Microsoft Office MVP
> https://mvp.support.microsoft.com/profile/Melton
>
> What is a Microsoft MVP? http://mvp.support.microsoft.com/gp/mvpfaqs
>
> "Suzanne S. Barnhill" <sbarnhill.DeleteThis@mvps.org> wrote in message
> news:u0LpwaGiIHA.4844@TK2MSFTNGP06.phx.gbl...
>>I don't see the Find All function in the Find dialog in Word 2007, Beth.
>>Where are you seeing it? Keep in mind that in Word 2003, there is a check
>>box for "Highlight all items found in" [whatever is selected]. When that
>>box is checked, the Find Next button changes to Find All.
>>
>> "Beth Melton" <bmelton.DeleteThis@mvps.org> wrote in message
>> news:eQBveyEiIHA.5152@TK2MSFTNGP02.phx.gbl...
>>> The "Find All" functionality, which selects the text, is still available
>>> and works similar to previous versions. The difference is the scope of
>>> the Find can now be set to Text Boxes, Headers and Footers, and Comments
>>> if the elements are present in the document.
>>
>
>
>