Word 2002 - Basic Mail Merge Setup

Bob -

Unfortunately, the opening and closing of the Insert Fields dialog box
is a huge gripe of mine as well.

As for how to setup the merge document - I use the Merge Toolbar. You
can find it at Tools, Letters and Mailings, Show Mail Merge Toolbar.
Work from left to right across the icons. You can also use the Mail
Merge Wizard, which will open a task pane and step you through the
process.

--
Dawn Crosier
Microsoft MVP
"Education Lasts a Lifetime"
This message is posted to a newsgroup. Please post replies and questions
to the newsgroup so that others can learn as well.




"+Bob+" <uctraing.RemoveThis@ultranet.com> wrote in message
news:6uoqf3lagatv4prs57hgcf5uf4arp7pr61@4ax.com:

> I recently upgraded to Word 2002 from 2000. They've changed the way
> setting up Mail Merge docs works and I need some tips.
>
> First, I went in to set up a new Mail Merge Doc. I used the (new)
> Letter Wizard, using data from my Access d/b. Unfortunately, when I
> was done, I ended up with hardcoded data, not variables, so it was a
> "one time" document.
>
> So, my first question, is how I can generate a Mail Merge document
> with fields, not data? I don't really need the Wizard, it just used to
> be the fastest way to work, they seem to have removed that as a
> feature when they dumbed it down into a step by step scenario. Ho hum.
>
> To get around the first problem, I opened up a pre 2002 Word doc in
> which I already had fields from the desired Access query. It worked
> fine. I needed to add some fields, so I clicked on the "Insert Merge
> Field" tool. I was able to insert one of the additional fields, but
> then I needed a space (spacebar) before the next field. I had to close
> the "Insert Merge Field" tool, hit the spacebar, then click the tool
> again, insert the next field, etc. It was even worse when I needed to
> enter fields into adjoining table cells.
>
> Again, in the previous version, this was easier to do. Now it seems to
> take three times the work with a lot of mouse clicking and travel in
> between. Is there some way to Insert Fields and still be able to work
> on the document as I used to do with constantly bringing the tool up
> and down?
>
> Thanks,
>
> No virus found in this incoming message.
> Checked by AVG Free Edition.
> Version: 7.5.488 / Virus Database: 269.13.33/1034 - Release Date: 9/27/2007 5:00 PM

No virus found in this outgoing message.
Checked by AVG Free Edition.
Version: 7.5.488 / Virus Database: 269.13.33/1034 - Release Date:
9/27/2007 5:00 PM