Sharing Contacts between Outlook 2007 and Outlook 2003

I meant, of course, "the easier sharing mechanism in Outlook 2007."

--
Sue Mosher, Outlook MVP
Author of Microsoft Outlook 2007 Programming:
Jumpstart for Power Users and Administrators
http://www.outlookcode.com/article.aspx?id=54


"Sue Mosher [MVP]" <suemvp DeleteThis @gmail.com> wrote in message
news:uSkHrOLVKHA.4704@TK2MSFTNGP06.phx.gbl...
> Outlook 2003 users cannot take advantage of the easier sharing mechanism
> in Outlook 2003. They will need to add your mailbox to their profile as a
> secondary mailbox, as described in the KB article. And as the KB article
> says, this means that you need to grant Folder Visible permission to the
> mailbox root. What the article fails to say is that you also must grant
> Folder Visible permissionto your Contacts folder and to any folders in the
> hierarchy between the Contacts folder and the subfolder. That's in
> addition to the permissions you've already granted on the subfolder
> itself.
>
>
> "Nick" <Nick DeleteThis @discussions.microsoft.com> wrote in message
> news:90F4C64A-B0BB-4968-BA45-B424895C4052@microsoft.com...
>> Our company uses Exchange and a mixed group of Outlook 2003 and Outlook
>> 2007
>> users.
>>
>> How can I share a Contacts folder that is not my main Contacts folder?
>>
>> If I create a subfolder and send a Share Invitation to an Outlook 2003
>> user
>> they are unable to open the Contacts folder regardless of what
>> permissions I
>> provide them (even Owner persmissions). They can see the folder but
>> cannot
>> see the contacts. See KB:
>> http://support.microsoft.com/default.aspx/kb/237825/en-us
>>
>> We followed the instructions to no avail.
>>
>> So then I tried to create a shared contacts folder in Windows Sharepoint
>> Services 2.0. Well, it seems that I am unable to import contact into WSS
>> 2.0. I can link to the contacts folder but I would have to enter all of
>> the
>> contacts manually.
>>
>> So, my question is: What is the best way to share a contact list between
>> Outlook 2007 and Outlook 2003 users? A list where either type of user
>> can
>> view, add, modify etc.
>
>

Thanks for your quick response. That's an amazing shortcoming.

So, if I create a new root Contacts folder with a different name, how do I
"mark" it as my main Outlook Address Book. I guess it might be easier to
move all of my contacts to another folder named "Other Contacts", leave the
contacts I want to share in "Contacts" and then share it. Does that make
sense?

How about the Sharepoint Services angle. is there no work-around there?

Nick

"Sue Mosher [MVP]" wrote:

> I meant, of course, "the easier sharing mechanism in Outlook 2007."
>
> --
> Sue Mosher, Outlook MVP
> Author of Microsoft Outlook 2007 Programming:
> Jumpstart for Power Users and Administrators
> http://www.outlookcode.com/article.aspx?id=54
>
>
> "Sue Mosher [MVP]" <suemvp DeleteThis @gmail.com> wrote in message
> news:uSkHrOLVKHA.4704@TK2MSFTNGP06.phx.gbl...
> > Outlook 2003 users cannot take advantage of the easier sharing mechanism
> > in Outlook 2003. They will need to add your mailbox to their profile as a
> > secondary mailbox, as described in the KB article. And as the KB article
> > says, this means that you need to grant Folder Visible permission to the
> > mailbox root. What the article fails to say is that you also must grant
> > Folder Visible permissionto your Contacts folder and to any folders in the
> > hierarchy between the Contacts folder and the subfolder. That's in
> > addition to the permissions you've already granted on the subfolder
> > itself.
> >
> >
> > "Nick" <Nick DeleteThis @discussions.microsoft.com> wrote in message
> > news:90F4C64A-B0BB-4968-BA45-B424895C4052@microsoft.com...
> >> Our company uses Exchange and a mixed group of Outlook 2003 and Outlook
> >> 2007
> >> users.
> >>
> >> How can I share a Contacts folder that is not my main Contacts folder?
> >>
> >> If I create a subfolder and send a Share Invitation to an Outlook 2003
> >> user
> >> they are unable to open the Contacts folder regardless of what
> >> permissions I
> >> provide them (even Owner persmissions). They can see the folder but
> >> cannot
> >> see the contacts. See KB:
> >> http://support.microsoft.com/default.aspx/kb/237825/en-us
> >>
> >> We followed the instructions to no avail.
> >>
> >> So then I tried to create a shared contacts folder in Windows Sharepoint
> >> Services 2.0. Well, it seems that I am unable to import contact into WSS
> >> 2.0. I can link to the contacts folder but I would have to enter all of
> >> the
> >> contacts manually.
> >>
> >> So, my question is: What is the best way to share a contact list between
> >> Outlook 2007 and Outlook 2003 users? A list where either type of user
> >> can
> >> view, add, modify etc.
> >
> >
>
>
> .
>

Sorry, but I don't know what you mean by "a new root Contacts folder."

The procedure for adding a contacts folder to the address book is the same
for any such folder: On the folder's Properties dialog, switch to the
Outlook Address Book tab, and check the box there.

You're thinking about Sharepoint as a workaround for what?
--
Sue Mosher, Outlook MVP
Author of Microsoft Outlook 2007 Programming:
Jumpstart for Power Users and Administrators
http://www.outlookcode.com/article.aspx?id=54


"Nick" <Nick RemoveThis @discussions.microsoft.com> wrote in message
news:11333BC7-F04E-43D3-A880-1053B6786E8A@microsoft.com...
> Thanks for your quick response. That's an amazing shortcoming.
>
> So, if I create a new root Contacts folder with a different name, how do I
> "mark" it as my main Outlook Address Book. I guess it might be easier to
> move all of my contacts to another folder named "Other Contacts", leave
> the
> contacts I want to share in "Contacts" and then share it. Does that make
> sense?
>
> How about the Sharepoint Services angle. is there no work-around there?
>
> Nick
>
> "Sue Mosher [MVP]" wrote:
>
>> I meant, of course, "the easier sharing mechanism in Outlook 2007."
>>
>> --
>> Sue Mosher, Outlook MVP
>> Author of Microsoft Outlook 2007 Programming:
>> Jumpstart for Power Users and Administrators
>> http://www.outlookcode.com/article.aspx?id=54
>>
>>
>> "Sue Mosher [MVP]" <suemvp RemoveThis @gmail.com> wrote in message
>> news:uSkHrOLVKHA.4704@TK2MSFTNGP06.phx.gbl...
>> > Outlook 2003 users cannot take advantage of the easier sharing
>> > mechanism
>> > in Outlook 2003. They will need to add your mailbox to their profile as
>> > a
>> > secondary mailbox, as described in the KB article. And as the KB
>> > article
>> > says, this means that you need to grant Folder Visible permission to
>> > the
>> > mailbox root. What the article fails to say is that you also must grant
>> > Folder Visible permissionto your Contacts folder and to any folders in
>> > the
>> > hierarchy between the Contacts folder and the subfolder. That's in
>> > addition to the permissions you've already granted on the subfolder
>> > itself.
>> >
>> >
>> > "Nick" <Nick RemoveThis @discussions.microsoft.com> wrote in message
>> > news:90F4C64A-B0BB-4968-BA45-B424895C4052@microsoft.com...
>> >> Our company uses Exchange and a mixed group of Outlook 2003 and
>> >> Outlook
>> >> 2007
>> >> users.
>> >>
>> >> How can I share a Contacts folder that is not my main Contacts folder?
>> >>
>> >> If I create a subfolder and send a Share Invitation to an Outlook 2003
>> >> user
>> >> they are unable to open the Contacts folder regardless of what
>> >> permissions I
>> >> provide them (even Owner persmissions). They can see the folder but
>> >> cannot
>> >> see the contacts. See KB:
>> >> http://support.microsoft.com/default.aspx/kb/237825/en-us
>> >>
>> >> We followed the instructions to no avail.
>> >>
>> >> So then I tried to create a shared contacts folder in Windows
>> >> Sharepoint
>> >> Services 2.0. Well, it seems that I am unable to import contact into
>> >> WSS
>> >> 2.0. I can link to the contacts folder but I would have to enter all
>> >> of
>> >> the
>> >> contacts manually.
>> >>
>> >> So, my question is: What is the best way to share a contact list
>> >> between
>> >> Outlook 2007 and Outlook 2003 users? A list where either type of user
>> >> can
>> >> view, add, modify etc.
>> >
>> >
>>
>>
>> .
>>

Make the sharepoint library, link it to outlook. Copy (or move) the contacts
you want to share to it.

--
Diane Poremsky [MVP - Outlook]
Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com/

Outlook Tips by email:
mailto:dailytips-subscribe-request@lists.outlooktips.net

EMO - a weekly newsletter about Outlook and Exchange:
mailto:EMO-NEWSLETTER-SUBSCRIBE-REQUEST@PEACH.EASE.LSOFT.COM

Do you keep Outlook open 24/7? Vote in our poll:
http://forums.slipstick.com/showthread.php?t=22205

"Nick" <Nick.DeleteThis@discussions.microsoft.com> wrote in message
news:11333BC7-F04E-43D3-A880-1053B6786E8A@microsoft.com...
> Thanks for your quick response. That's an amazing shortcoming.
>
> So, if I create a new root Contacts folder with a different name, how do I
> "mark" it as my main Outlook Address Book. I guess it might be easier to
> move all of my contacts to another folder named "Other Contacts", leave
> the
> contacts I want to share in "Contacts" and then share it. Does that make
> sense?
>
> How about the Sharepoint Services angle. is there no work-around there?
>
> Nick
>
> "Sue Mosher [MVP]" wrote:
>
>> I meant, of course, "the easier sharing mechanism in Outlook 2007."
>>
>> --
>> Sue Mosher, Outlook MVP
>> Author of Microsoft Outlook 2007 Programming:
>> Jumpstart for Power Users and Administrators
>> http://www.outlookcode.com/article.aspx?id=54
>>
>>
>> "Sue Mosher [MVP]" <suemvp.DeleteThis@gmail.com> wrote in message
>> news:uSkHrOLVKHA.4704@TK2MSFTNGP06.phx.gbl...
>> > Outlook 2003 users cannot take advantage of the easier sharing
>> > mechanism
>> > in Outlook 2003. They will need to add your mailbox to their profile as
>> > a
>> > secondary mailbox, as described in the KB article. And as the KB
>> > article
>> > says, this means that you need to grant Folder Visible permission to
>> > the
>> > mailbox root. What the article fails to say is that you also must grant
>> > Folder Visible permissionto your Contacts folder and to any folders in
>> > the
>> > hierarchy between the Contacts folder and the subfolder. That's in
>> > addition to the permissions you've already granted on the subfolder
>> > itself.
>> >
>> >
>> > "Nick" <Nick.DeleteThis@discussions.microsoft.com> wrote in message
>> > news:90F4C64A-B0BB-4968-BA45-B424895C4052@microsoft.com...
>> >> Our company uses Exchange and a mixed group of Outlook 2003 and
>> >> Outlook
>> >> 2007
>> >> users.
>> >>
>> >> How can I share a Contacts folder that is not my main Contacts folder?
>> >>
>> >> If I create a subfolder and send a Share Invitation to an Outlook 2003
>> >> user
>> >> they are unable to open the Contacts folder regardless of what
>> >> permissions I
>> >> provide them (even Owner persmissions). They can see the folder but
>> >> cannot
>> >> see the contacts. See KB:
>> >> http://support.microsoft.com/default.aspx/kb/237825/en-us
>> >>
>> >> We followed the instructions to no avail.
>> >>
>> >> So then I tried to create a shared contacts folder in Windows
>> >> Sharepoint
>> >> Services 2.0. Well, it seems that I am unable to import contact into
>> >> WSS
>> >> 2.0. I can link to the contacts folder but I would have to enter all
>> >> of
>> >> the
>> >> contacts manually.
>> >>
>> >> So, my question is: What is the best way to share a contact list
>> >> between
>> >> Outlook 2007 and Outlook 2003 users? A list where either type of user
>> >> can
>> >> view, add, modify etc.
>> >
>> >
>>
>>
>> .
>>

Dian, I am using WSS 2.0 with Outlook 2007. It is impossible to import
contacts. You can link the folder but not import. See
http://support.microsoft.com/kb/919551

Any other ideas?

And when I say "Root" contacts folder I just mean a new Contacts folder that
is at the same level as the default Contacts folder..meaning not a sub-folder
of Contacts.

Thanks,

Nick


"Diane Poremsky [MVP]" wrote:

> Make the sharepoint library, link it to outlook. Copy (or move) the contacts
> you want to share to it.
>
> --
> Diane Poremsky [MVP - Outlook]
> Outlook Tips: http://www.outlook-tips.net/
> Outlook & Exchange Solutions Center: http://www.slipstick.com/
>
> Outlook Tips by email:
> mailto:dailytips-subscribe-request@lists.outlooktips.net
>
> EMO - a weekly newsletter about Outlook and Exchange:
> mailto:EMO-NEWSLETTER-SUBSCRIBE-REQUEST@PEACH.EASE.LSOFT.COM
>
> Do you keep Outlook open 24/7? Vote in our poll:
> http://forums.slipstick.com/showthread.php?t=22205
>
> "Nick" <Nick DeleteThis @discussions.microsoft.com> wrote in message
> news:11333BC7-F04E-43D3-A880-1053B6786E8A@microsoft.com...
> > Thanks for your quick response. That's an amazing shortcoming.
> >
> > So, if I create a new root Contacts folder with a different name, how do I
> > "mark" it as my main Outlook Address Book. I guess it might be easier to
> > move all of my contacts to another folder named "Other Contacts", leave
> > the
> > contacts I want to share in "Contacts" and then share it. Does that make
> > sense?
> >
> > How about the Sharepoint Services angle. is there no work-around there?
> >
> > Nick
> >
> > "Sue Mosher [MVP]" wrote:
> >
> >> I meant, of course, "the easier sharing mechanism in Outlook 2007."
> >>
> >> --
> >> Sue Mosher, Outlook MVP
> >> Author of Microsoft Outlook 2007 Programming:
> >> Jumpstart for Power Users and Administrators
> >> http://www.outlookcode.com/article.aspx?id=54
> >>
> >>
> >> "Sue Mosher [MVP]" <suemvp DeleteThis @gmail.com> wrote in message
> >> news:uSkHrOLVKHA.4704@TK2MSFTNGP06.phx.gbl...
> >> > Outlook 2003 users cannot take advantage of the easier sharing
> >> > mechanism
> >> > in Outlook 2003. They will need to add your mailbox to their profile as
> >> > a
> >> > secondary mailbox, as described in the KB article. And as the KB
> >> > article
> >> > says, this means that you need to grant Folder Visible permission to
> >> > the
> >> > mailbox root. What the article fails to say is that you also must grant
> >> > Folder Visible permissionto your Contacts folder and to any folders in
> >> > the
> >> > hierarchy between the Contacts folder and the subfolder. That's in
> >> > addition to the permissions you've already granted on the subfolder
> >> > itself.
> >> >
> >> >
> >> > "Nick" <Nick DeleteThis @discussions.microsoft.com> wrote in message
> >> > news:90F4C64A-B0BB-4968-BA45-B424895C4052@microsoft.com...
> >> >> Our company uses Exchange and a mixed group of Outlook 2003 and
> >> >> Outlook
> >> >> 2007
> >> >> users.
> >> >>
> >> >> How can I share a Contacts folder that is not my main Contacts folder?
> >> >>
> >> >> If I create a subfolder and send a Share Invitation to an Outlook 2003
> >> >> user
> >> >> they are unable to open the Contacts folder regardless of what
> >> >> permissions I
> >> >> provide them (even Owner persmissions). They can see the folder but
> >> >> cannot
> >> >> see the contacts. See KB:
> >> >> http://support.microsoft.com/default.aspx/kb/237825/en-us
> >> >>
> >> >> We followed the instructions to no avail.
> >> >>
> >> >> So then I tried to create a shared contacts folder in Windows
> >> >> Sharepoint
> >> >> Services 2.0. Well, it seems that I am unable to import contact into
> >> >> WSS
> >> >> 2.0. I can link to the contacts folder but I would have to enter all
> >> >> of
> >> >> the
> >> >> contacts manually.
> >> >>
> >> >> So, my question is: What is the best way to share a contact list
> >> >> between
> >> >> Outlook 2007 and Outlook 2003 users? A list where either type of user
> >> >> can
> >> >> view, add, modify etc.
> >> >
> >> >
> >>
> >>
> >> .
> >>

I don't see anything in Diane's suggestion about importing. Did you try her
solution -- link the folder, then copy or move the contacts into it? You
will need to do that from an Outlook 2007 machine, because Outlook 2003
can't create contacts in a Sharepoint proxy folder (which might negate it as
a solution for you).

And did you try the approach I suggested, which has been used for years, up
until Outlook 2007 made sharing easier?

And what about an Exchange public folder with appropriate permissions?
--
Sue Mosher, Outlook MVP
Author of Microsoft Outlook 2007 Programming:
Jumpstart for Power Users and Administrators
http://www.outlookcode.com/article.aspx?id=54


"Nick" <Nick.RemoveThis@discussions.microsoft.com> wrote in message
news:F9FB6E4B-337E-4C57-852B-F7EF4A0F3390@microsoft.com...
> Dian, I am using WSS 2.0 with Outlook 2007. It is impossible to import
> contacts. You can link the folder but not import. See
> http://support.microsoft.com/kb/919551
>
> Any other ideas?
>
> And when I say "Root" contacts folder I just mean a new Contacts folder
> that
> is at the same level as the default Contacts folder..meaning not a
> sub-folder
> of Contacts.
>
> "Diane Poremsky [MVP]" wrote:
>
>> Make the sharepoint library, link it to outlook. Copy (or move) the
>> contacts
>> you want to share to it.
>>
>>
>> "Nick" <Nick.RemoveThis@discussions.microsoft.com> wrote in message
>> news:11333BC7-F04E-43D3-A880-1053B6786E8A@microsoft.com...
>> > Thanks for your quick response. That's an amazing shortcoming.
>> >
>> > So, if I create a new root Contacts folder with a different name, how
>> > do I
>> > "mark" it as my main Outlook Address Book. I guess it might be easier
>> > to
>> > move all of my contacts to another folder named "Other Contacts", leave
>> > the
>> > contacts I want to share in "Contacts" and then share it. Does that
>> > make
>> > sense?
>> >
>> > How about the Sharepoint Services angle. is there no work-around
>> > there?
>> >
>> > Nick
>> >
>> > "Sue Mosher [MVP]" wrote:
>> >
>> >> I meant, of course, "the easier sharing mechanism in Outlook 2007."
>> >>
>> >> "Sue Mosher [MVP]" <suemvp.RemoveThis@gmail.com> wrote in message
>> >> news:uSkHrOLVKHA.4704@TK2MSFTNGP06.phx.gbl...
>> >> > Outlook 2003 users cannot take advantage of the easier sharing
>> >> > mechanism
>> >> > in Outlook 2003. They will need to add your mailbox to their profile
>> >> > as
>> >> > a
>> >> > secondary mailbox, as described in the KB article. And as the KB
>> >> > article
>> >> > says, this means that you need to grant Folder Visible permission to
>> >> > the
>> >> > mailbox root. What the article fails to say is that you also must
>> >> > grant
>> >> > Folder Visible permissionto your Contacts folder and to any folders
>> >> > in
>> >> > the
>> >> > hierarchy between the Contacts folder and the subfolder. That's in
>> >> > addition to the permissions you've already granted on the subfolder
>> >> > itself.
>> >> >
>> >> >
>> >> > "Nick" <Nick.RemoveThis@discussions.microsoft.com> wrote in message
>> >> > news:90F4C64A-B0BB-4968-BA45-B424895C4052@microsoft.com...
>> >> >> Our company uses Exchange and a mixed group of Outlook 2003 and
>> >> >> Outlook
>> >> >> 2007
>> >> >> users.
>> >> >>
>> >> >> How can I share a Contacts folder that is not my main Contacts
>> >> >> folder?
>> >> >>
>> >> >> If I create a subfolder and send a Share Invitation to an Outlook
>> >> >> 2003
>> >> >> user
>> >> >> they are unable to open the Contacts folder regardless of what
>> >> >> permissions I
>> >> >> provide them (even Owner persmissions). They can see the folder
>> >> >> but
>> >> >> cannot
>> >> >> see the contacts. See KB:
>> >> >> http://support.microsoft.com/default.aspx/kb/237825/en-us
>> >> >>
>> >> >> We followed the instructions to no avail.
>> >> >>
>> >> >> So then I tried to create a shared contacts folder in Windows
>> >> >> Sharepoint
>> >> >> Services 2.0. Well, it seems that I am unable to import contact
>> >> >> into
>> >> >> WSS
>> >> >> 2.0. I can link to the contacts folder but I would have to enter
>> >> >> all
>> >> >> of
>> >> >> the
>> >> >> contacts manually.
>> >> >>
>> >> >> So, my question is: What is the best way to share a contact list
>> >> >> between
>> >> >> Outlook 2007 and Outlook 2003 users? A list where either type of
>> >> >> user
>> >> >> can
>> >> >> view, add, modify etc.