Mail merge with email address

You can try this product, you can create contact lists, based on search
criteria, then create merges to Word, Excel and Outlook Emails.
http://www.software-solutions.co.nz/aladdins_od/alodabout.asp

Jason

"Peter" <Peter DeleteThis @discussions.microsoft.com> wrote in message
news:06C894ED-CEF9-4E10-A1C0-CE08997F3160@microsoft.com...
> How do I send an email in word to 250 distributors without having to click
> each name in the address book?

Russ must have had on his "cranky pants" the day he replied!! wowser...he
wasnt much help....I'll see if I can add some light to the situation. There
are a few different ways of accomplishing this.....You can create
distribution lists...for 250 I would create 3 or 4 lists, as most email
handlers won't let you create supe large dl's.

You don't say what versions you have....but if it's at least 2003 you can do
a mail merge....after a few days of reading posts here I FINALLY figured this
one out....

From Contacts go up to Mail Merge--> at the bottom of the screen choose
DOcument Type: Form Letters --->> Merge To: Email and hit OK--This will take
you out to Word ---type up what ever you want---then hover along to the Mail
Merge Toolbar---down toward the right end---until you find Merge to Email. It
works like a charm! Hope this helps!!

"Peter" wrote:

> How do I send an email in word to 250 distributors without having to click
> each name in the address book?

Might want to clarify that a mail merge does not and cannot use a
Distribution List. OP will need to use another way to group Contacts to use
a mail merge.
Mail merges are always preferred over DL's.
--
Russ Valentine
[MVP-Outlook]
"Bons" <Bons.RemoveThis@discussions.microsoft.com> wrote in message
news:8498CA70-E682-4F39-9B48-8F83AF284BC6@microsoft.com...
> Russ must have had on his "cranky pants" the day he replied!! wowser...he
> wasnt much help....I'll see if I can add some light to the situation.
> There
> are a few different ways of accomplishing this.....You can create
> distribution lists...for 250 I would create 3 or 4 lists, as most email
> handlers won't let you create supe large dl's.
>
> You don't say what versions you have....but if it's at least 2003 you can
> do
> a mail merge....after a few days of reading posts here I FINALLY figured
> this
> one out....
>
> From Contacts go up to Mail Merge--> at the bottom of the screen choose
> DOcument Type: Form Letters --->> Merge To: Email and hit OK--This will
> take
> you out to Word ---type up what ever you want---then hover along to the
> Mail
> Merge Toolbar---down toward the right end---until you find Merge to Email.
> It
> works like a charm! Hope this helps!!
>
> "Peter" wrote:
>
>> How do I send an email in word to 250 distributors without having to
>> click
>> each name in the address book?

I am trying to run a mail merge from Outlook 2007 using a template created in
Word 2007. I have done this before, using Excel as a source and Outlook as a
source but am having problems now with Outlook.

When I test the merge - no errors. When I send the merge ouput to a file -
no errors and 280 odd contacts appear in the merge file. When I run it using
Outlook, selecting a limited number of records, I get a dialog box asking me
to supply contact details. Message reads Microsoft Office Outlook does not
recognize "SMPT"

The data source is filtered, 3000 odd records down to 280 selected, filtered
out for blank email addresses in an effort to mitigate error.

Any thoughts anyone?

Thanks in advance.

Martyn
"Russ Valentine [MVP-Outlook]" wrote:

> Might want to clarify that a mail merge does not and cannot use a
> Distribution List. OP will need to use another way to group Contacts to use
> a mail merge.
> Mail merges are always preferred over DL's.
> --
> Russ Valentine
> [MVP-Outlook]
> "Bons" <Bons.RemoveThis@discussions.microsoft.com> wrote in message
> news:8498CA70-E682-4F39-9B48-8F83AF284BC6@microsoft.com...
> > Russ must have had on his "cranky pants" the day he replied!! wowser...he
> > wasnt much help....I'll see if I can add some light to the situation.
> > There
> > are a few different ways of accomplishing this.....You can create
> > distribution lists...for 250 I would create 3 or 4 lists, as most email
> > handlers won't let you create supe large dl's.
> >
> > You don't say what versions you have....but if it's at least 2003 you can
> > do
> > a mail merge....after a few days of reading posts here I FINALLY figured
> > this
> > one out....
> >
> > From Contacts go up to Mail Merge--> at the bottom of the screen choose
> > DOcument Type: Form Letters --->> Merge To: Email and hit OK--This will
> > take
> > you out to Word ---type up what ever you want---then hover along to the
> > Mail
> > Merge Toolbar---down toward the right end---until you find Merge to Email.
> > It
> > works like a charm! Hope this helps!!
> >
> > "Peter" wrote:
> >
> >> How do I send an email in word to 250 distributors without having to
> >> click
> >> each name in the address book?
>

Not without precise steps. You're asking for too much clairvoyance.
--
Russ Valentine
[MVP-Outlook]
"Budgie" <Budgie.TakeThisOut@discussions.microsoft.com> wrote in message
news:148C72AB-33A2-482C-9127-7851E2DB25FE@microsoft.com...
>I am trying to run a mail merge from Outlook 2007 using a template created
>in
> Word 2007. I have done this before, using Excel as a source and Outlook
> as a
> source but am having problems now with Outlook.
>
> When I test the merge - no errors. When I send the merge ouput to a
> file -
> no errors and 280 odd contacts appear in the merge file. When I run it
> using
> Outlook, selecting a limited number of records, I get a dialog box asking
> me
> to supply contact details. Message reads Microsoft Office Outlook does
> not
> recognize "SMPT"
>
> The data source is filtered, 3000 odd records down to 280 selected,
> filtered
> out for blank email addresses in an effort to mitigate error.
>
> Any thoughts anyone?
>
> Thanks in advance.
>
> Martyn
> "Russ Valentine [MVP-Outlook]" wrote:
>
>> Might want to clarify that a mail merge does not and cannot use a
>> Distribution List. OP will need to use another way to group Contacts to
>> use
>> a mail merge.
>> Mail merges are always preferred over DL's.
>> --
>> Russ Valentine
>> [MVP-Outlook]
>> "Bons" <Bons.TakeThisOut@discussions.microsoft.com> wrote in message
>> news:8498CA70-E682-4F39-9B48-8F83AF284BC6@microsoft.com...
>> > Russ must have had on his "cranky pants" the day he replied!!
>> > wowser...he
>> > wasnt much help....I'll see if I can add some light to the situation.
>> > There
>> > are a few different ways of accomplishing this.....You can create
>> > distribution lists...for 250 I would create 3 or 4 lists, as most email
>> > handlers won't let you create supe large dl's.
>> >
>> > You don't say what versions you have....but if it's at least 2003 you
>> > can
>> > do
>> > a mail merge....after a few days of reading posts here I FINALLY
>> > figured
>> > this
>> > one out....
>> >
>> > From Contacts go up to Mail Merge--> at the bottom of the screen choose
>> > DOcument Type: Form Letters --->> Merge To: Email and hit OK--This
>> > will
>> > take
>> > you out to Word ---type up what ever you want---then hover along to the
>> > Mail
>> > Merge Toolbar---down toward the right end---until you find Merge to
>> > Email.
>> > It
>> > works like a charm! Hope this helps!!
>> >
>> > "Peter" wrote:
>> >
>> >> How do I send an email in word to 250 distributors without having to
>> >> click
>> >> each name in the address book?
>>

Does it really say
> to supply contact details. Message reads Microsoft Office Outlook does
> not
> recognize "SMUT"

Or is is SMTP?

Can you send mail from outlook normally? Is the error message referring to
your acct or the email addresses you are trying to merge?

--
Diane Poremsky [MVP - Outlook]
Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com

Outlook Tips by email:
dailytips-subscribe-request DeleteThis @lists.outlooktips.net

EMO - a weekly newsletter about Outlook and Exchange:
EMO-NEWSLETTER-SUBSCRIBE-REQUEST DeleteThis @PEACH.EASE.LSOFT.COM

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.


"Budgie" <Budgie DeleteThis @discussions.microsoft.com> wrote in message
news:148C72AB-33A2-482C-9127-7851E2DB25FE@microsoft.com...
> I am trying to run a mail merge from Outlook 2007 using a template created
> in
> Word 2007. I have done this before, using Excel as a source and Outlook
> as a
> source but am having problems now with Outlook.
>
> When I test the merge - no errors. When I send the merge ouput to a
> file -
> no errors and 280 odd contacts appear in the merge file. When I run it
> using
> Outlook, selecting a limited number of records, I get a dialog box asking
> me
> to supply contact details. Message reads Microsoft Office Outlook does
> not
> recognize "SMPT"
>
> The data source is filtered, 3000 odd records down to 280 selected,
> filtered
> out for blank email addresses in an effort to mitigate error.
>
> Any thoughts anyone?
>
> Thanks in advance.
>
> Martyn
> "Russ Valentine [MVP-Outlook]" wrote:
>
>> Might want to clarify that a mail merge does not and cannot use a
>> Distribution List. OP will need to use another way to group Contacts to
>> use
>> a mail merge.
>> Mail merges are always preferred over DL's.
>> --
>> Russ Valentine
>> [MVP-Outlook]
>> "Bons" <Bons DeleteThis @discussions.microsoft.com> wrote in message
>> news:8498CA70-E682-4F39-9B48-8F83AF284BC6@microsoft.com...
>> > Russ must have had on his "cranky pants" the day he replied!!
>> > wowser...he
>> > wasnt much help....I'll see if I can add some light to the situation.
>> > There
>> > are a few different ways of accomplishing this.....You can create
>> > distribution lists...for 250 I would create 3 or 4 lists, as most email
>> > handlers won't let you create supe large dl's.
>> >
>> > You don't say what versions you have....but if it's at least 2003 you
>> > can
>> > do
>> > a mail merge....after a few days of reading posts here I FINALLY
>> > figured
>> > this
>> > one out....
>> >
>> > From Contacts go up to Mail Merge--> at the bottom of the screen choose
>> > DOcument Type: Form Letters --->> Merge To: Email and hit OK--This
>> > will
>> > take
>> > you out to Word ---type up what ever you want---then hover along to the
>> > Mail
>> > Merge Toolbar---down toward the right end---until you find Merge to
>> > Email.
>> > It
>> > works like a charm! Hope this helps!!
>> >
>> > "Peter" wrote:
>> >
>> >> How do I send an email in word to 250 distributors without having to
>> >> click
>> >> each name in the address book?
>>