Insert/Object: Link to File - ToC doesnt work for me

On Thu, 28 Aug 2008 20:17:00 -0700, RjS, CISSP, CISA
<RjSCISSPCISA RemoveThis @discussions.microsoft.com> wrote:

>Since posting the below problem I have also noticed that "Insert/Pbject: Link
>to File" only brings in the first page of the sub-document. Also, although
>numerous other posts seem to imply that Insert/Object should resolve to an
>INCLUDEFILE field under the covers, my altF9 shows that using Insert/Object
>is inserting a LINK field.
>
>"RjS, CISSP, CISA" wrote:
>
>> This feature seems like a perfect solution for what I need to do (work on
>> sub-documents independent of the master document), and I am sure that if I do
>> it right it will maintain my ToC, Page and paragraph numbering, and indexes
>> correctly. Problem is:
>> o- my ToC only contains entries from the master document. The subordinate
>> documents Header-1, 2, & 3, do not show up.
>> o- the page numbers from my subordinate documents are numbered 1-x, 2-x,
>> etc, where the prefix number is the document or chapter number, but they are
>> not being honored in the master document.
>>
>> Can someone please point me to a paper or something that sheds light on how
>> to correctly deploy "Link to File"; using ToC and Page Numbering to their
>> best advantage?
>>
>> BTW: I have spent well over an hour searching the help files but no matter
>> what search topic I choose they only link topics like Mail Merge. It seems
>> that Link to File is something that was overlooked for the Help topics. Just
>> a suggestion.
>>
>> Thanks much

Those "numerous other posts" are clearly wrong and should be disregarded. To get
an INCLUDETEXT field (not INCLUDEFILE, as there is no such thing), use the
Insert > File command instead of Insert > Object.

Word can show at most one page of any object inserted _as an object_ regardless
of its source, whether Word, Excel, PDF, or anything else. And the TOC field
won't see anything inside an object. The INCLUDETEXT field has none of those
drawbacks.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit.

Thanks much Jay

I see and understand the limits of the Insert/Object however I want to be
able to independently work on the component documents and then be able to
update the master document. Am I expecting too much from WORD or is there a
way to do this.

"Jay Freedman" wrote:

> On Thu, 28 Aug 2008 20:17:00 -0700, RjS, CISSP, CISA
> <RjSCISSPCISA RemoveThis @discussions.microsoft.com> wrote:
>
> >Since posting the below problem I have also noticed that "Insert/Pbject: Link
> >to File" only brings in the first page of the sub-document. Also, although
> >numerous other posts seem to imply that Insert/Object should resolve to an
> >INCLUDEFILE field under the covers, my altF9 shows that using Insert/Object
> >is inserting a LINK field.
> >
> >"RjS, CISSP, CISA" wrote:
> >
> >> This feature seems like a perfect solution for what I need to do (work on
> >> sub-documents independent of the master document), and I am sure that if I do
> >> it right it will maintain my ToC, Page and paragraph numbering, and indexes
> >> correctly. Problem is:
> >> o- my ToC only contains entries from the master document. The subordinate
> >> documents Header-1, 2, & 3, do not show up.
> >> o- the page numbers from my subordinate documents are numbered 1-x, 2-x,
> >> etc, where the prefix number is the document or chapter number, but they are
> >> not being honored in the master document.
> >>
> >> Can someone please point me to a paper or something that sheds light on how
> >> to correctly deploy "Link to File"; using ToC and Page Numbering to their
> >> best advantage?
> >>
> >> BTW: I have spent well over an hour searching the help files but no matter
> >> what search topic I choose they only link topics like Mail Merge. It seems
> >> that Link to File is something that was overlooked for the Help topics. Just
> >> a suggestion.
> >>
> >> Thanks much
>
> Those "numerous other posts" are clearly wrong and should be disregarded. To get
> an INCLUDETEXT field (not INCLUDEFILE, as there is no such thing), use the
> Insert > File command instead of Insert > Object.
>
> Word can show at most one page of any object inserted _as an object_ regardless
> of its source, whether Word, Excel, PDF, or anything else. And the TOC field
> won't see anything inside an object. The INCLUDETEXT field has none of those
> drawbacks.
>
> --
> Regards,
> Jay Freedman
> Microsoft Word MVP FAQ: http://word.mvps.org
> Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit.
>

IncludeText will do this. See http://daiya.mvps.org/includetext.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"RjS, CISSP, CISA" <RjSCISSPCISA.RemoveThis@discussions.microsoft.com> wrote in message
news:C68C64CA-2AAE-4C59-AC97-11E8E53F815E@microsoft.com...
>
> Thanks much Jay
>
> I see and understand the limits of the Insert/Object however I want to be
> able to independently work on the component documents and then be able to
> update the master document. Am I expecting too much from WORD or is there
> a
> way to do this.
>
> "Jay Freedman" wrote:
>
>> On Thu, 28 Aug 2008 20:17:00 -0700, RjS, CISSP, CISA
>> <RjSCISSPCISA.RemoveThis@discussions.microsoft.com> wrote:
>>
>> >Since posting the below problem I have also noticed that "Insert/Pbject:
>> >Link
>> >to File" only brings in the first page of the sub-document. Also,
>> >although
>> >numerous other posts seem to imply that Insert/Object should resolve to
>> >an
>> >INCLUDEFILE field under the covers, my altF9 shows that using
>> >Insert/Object
>> >is inserting a LINK field.
>> >
>> >"RjS, CISSP, CISA" wrote:
>> >
>> >> This feature seems like a perfect solution for what I need to do (work
>> >> on
>> >> sub-documents independent of the master document), and I am sure that
>> >> if I do
>> >> it right it will maintain my ToC, Page and paragraph numbering, and
>> >> indexes
>> >> correctly. Problem is:
>> >> o- my ToC only contains entries from the master document. The
>> >> subordinate
>> >> documents Header-1, 2, & 3, do not show up.
>> >> o- the page numbers from my subordinate documents are numbered 1-x,
>> >> 2-x,
>> >> etc, where the prefix number is the document or chapter number, but
>> >> they are
>> >> not being honored in the master document.
>> >>
>> >> Can someone please point me to a paper or something that sheds light
>> >> on how
>> >> to correctly deploy "Link to File"; using ToC and Page Numbering to
>> >> their
>> >> best advantage?
>> >>
>> >> BTW: I have spent well over an hour searching the help files but no
>> >> matter
>> >> what search topic I choose they only link topics like Mail Merge. It
>> >> seems
>> >> that Link to File is something that was overlooked for the Help
>> >> topics. Just
>> >> a suggestion.
>> >>
>> >> Thanks much
>>
>> Those "numerous other posts" are clearly wrong and should be disregarded.
>> To get
>> an INCLUDETEXT field (not INCLUDEFILE, as there is no such thing), use
>> the
>> Insert > File command instead of Insert > Object.
>>
>> Word can show at most one page of any object inserted _as an object_
>> regardless
>> of its source, whether Word, Excel, PDF, or anything else. And the TOC
>> field
>> won't see anything inside an object. The INCLUDETEXT field has none of
>> those
>> drawbacks.
>>
>> --
>> Regards,
>> Jay Freedman
>> Microsoft Word MVP FAQ: http://word.mvps.org
>> Email cannot be acknowledged; please post all follow-ups to the newsgroup
>> so all may benefit.
>>

Word has a "Master Documents" feature, but it's seriously broken and has
been for a long time (see
http://www.word.mvps.org/FAQs/General/WhyMasterDocsCorrupt.htm).

The IncludeText fields are different from Master Documents and should work
exactly as you described. After you've made changes in a component document,
update the IncludeText fields in the overall document to get the changes.
This updating is not automatic, but it's only two keystrokes (Ctrl+A, F9).

An alternative is to keep the component documents separate, and to make
other separate documents for just the table of contents and for the index.
In the latter documents, insert RD fields (it stands for 'referenced
document') that point to the component files. The TOC and Index fields will
pull their information from the documents listed in the RD fields. The
drawback here is that you have to manage the page numbering of the
components manually.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

RjS, CISSP, CISA wrote:
> Thanks much Jay
>
> I see and understand the limits of the Insert/Object however I want
> to be able to independently work on the component documents and then
> be able to update the master document. Am I expecting too much from
> WORD or is there a way to do this.
>
> "Jay Freedman" wrote:
>
>> On Thu, 28 Aug 2008 20:17:00 -0700, RjS, CISSP, CISA
>> <RjSCISSPCISA.DeleteThis@discussions.microsoft.com> wrote:
>>
>>> Since posting the below problem I have also noticed that
>>> "Insert/Pbject: Link to File" only brings in the first page of the
>>> sub-document. Also, although numerous other posts seem to imply
>>> that Insert/Object should resolve to an INCLUDEFILE field under the
>>> covers, my altF9 shows that using Insert/Object is inserting a LINK
>>> field.
>>>
>>> "RjS, CISSP, CISA" wrote:
>>>
>>>> This feature seems like a perfect solution for what I need to do
>>>> (work on sub-documents independent of the master document), and I
>>>> am sure that if I do it right it will maintain my ToC, Page and
>>>> paragraph numbering, and indexes correctly. Problem is:
>>>> o- my ToC only contains entries from the master document. The
>>>> subordinate documents Header-1, 2, & 3, do not show up.
>>>> o- the page numbers from my subordinate documents are numbered
>>>> 1-x, 2-x, etc, where the prefix number is the document or chapter
>>>> number, but they are not being honored in the master document.
>>>>
>>>> Can someone please point me to a paper or something that sheds
>>>> light on how to correctly deploy "Link to File"; using ToC and
>>>> Page Numbering to their best advantage?
>>>>
>>>> BTW: I have spent well over an hour searching the help files but
>>>> no matter what search topic I choose they only link topics like
>>>> Mail Merge. It seems that Link to File is something that was
>>>> overlooked for the Help topics. Just a suggestion.
>>>>
>>>> Thanks much
>>
>> Those "numerous other posts" are clearly wrong and should be
>> disregarded. To get
>> an INCLUDETEXT field (not INCLUDEFILE, as there is no such thing),
>> use the
>> Insert > File command instead of Insert > Object.
>>
>> Word can show at most one page of any object inserted _as an object_
>> regardless
>> of its source, whether Word, Excel, PDF, or anything else. And the
>> TOC field
>> won't see anything inside an object. The INCLUDETEXT field has none
>> of those
>> drawbacks.
>>
>> --
>> Regards,
>> Jay Freedman
>> Microsoft Word MVP FAQ: http://word.mvps.org
>> Email cannot be acknowledged; please post all follow-ups to the
>> newsgroup so all may benefit.