Categories in Outlook 2007

Two Questions regarding useing categories in Outlook 2007:

First Question: How do I copy and paste categories from one email to another.

Background
In Outlook 2003, I was able to show the category field in the inbox,
hightlight and copy the categories from this field, and paste those
categories (sometimes as many as 10) into a task or calendar or another
email. (when my emails are replied to, the answering email comes back with
the category field empty, so I copy the categories from my recent email of
the same subject and then paste that into the received reply. When I sort on
the category field, all mail in the inbox or sent box appear together in the
same category groups. No searching for emails in folders, etc. By using
categories such as Travel and Proj1, Proj2, etc. I can look in any of the
categories to find the same email.

By using categories in this way, I never "file" my emails. I simply take
each months inbox and sentbox items and move them to a personal folder which
covers a year of inbox and a year of sentbox. Two boxes. Two files.

Now all I do is go to one or the other inbox folder, sort by category,
collapse all groups and scroll to the group I need. (I suppose the way you
would see items in a folder, but without ever taking the time to "file" the
mail.) This is very useful when I have email from Bob and he is working on
more than one project with me, and sometimes his email contains information
for each project. Rather than file two copies of the email, I categorize the
email to Bob, Proj1, Proj2 and this one email will appear in any of those
three categories.

This saves me so much time!!!!! Which brings me to the second question,

Question 2: Is there a keystroke short cut to call up All Categories List,
so all I have to do is type a few letters of the category name, and tap the
space bar to insert categories. The current way in 2007 is to find the
option menu, choose categories, choose all categories and this is all with
the mouse. I want to use the keyboard, which is much quicker for repetative
tasks.

Conclusion
As you can see, it is very important to me to copy and paste categories from
item to item and to enter them as quickly as possible.

Can anyone help me find a way to do this in Outlook 2007?

Thanks so much

Question without background: How do I copy Categories from a sent email to a
received email.



"AnnieB" wrote:

> Two Questions regarding useing categories in Outlook 2007:
>
> First Question: How do I copy and paste categories from one email to another.
>
> Background
> In Outlook 2003, I was able to show the category field in the inbox,
> hightlight and copy the categories from this field, and paste those
> categories (sometimes as many as 10) into a task or calendar or another
> email. (when my emails are replied to, the answering email comes back with
> the category field empty, so I copy the categories from my recent email of
> the same subject and then paste that into the received reply. When I sort on
> the category field, all mail in the inbox or sent box appear together in the
> same category groups. No searching for emails in folders, etc. By using
> categories such as Travel and Proj1, Proj2, etc. I can look in any of the
> categories to find the same email.
>
> By using categories in this way, I never "file" my emails. I simply take
> each months inbox and sentbox items and move them to a personal folder which
> covers a year of inbox and a year of sentbox. Two boxes. Two files.
>
> Now all I do is go to one or the other inbox folder, sort by category,
> collapse all groups and scroll to the group I need. (I suppose the way you
> would see items in a folder, but without ever taking the time to "file" the
> mail.) This is very useful when I have email from Bob and he is working on
> more than one project with me, and sometimes his email contains information
> for each project. Rather than file two copies of the email, I categorize the
> email to Bob, Proj1, Proj2 and this one email will appear in any of those
> three categories.
>
> This saves me so much time!!!!! Which brings me to the second question,
>
> Question 2: Is there a keystroke short cut to call up All Categories List,
> so all I have to do is type a few letters of the category name, and tap the
> space bar to insert categories. The current way in 2007 is to find the
> option menu, choose categories, choose all categories and this is all with
> the mouse. I want to use the keyboard, which is much quicker for repetative
> tasks.
>
> Conclusion
> As you can see, it is very important to me to copy and paste categories from
> item to item and to enter them as quickly as possible.
>
> Can anyone help me find a way to do this in Outlook 2007?
>
> Thanks so much