Autotext - Grouping Entries

Thank you for the info, I have been searching everywhere for it!!

"Suzanne S. Barnhill" wrote:

> AutoText entries are categorized by style. Create your entry in the desired
> style, and it will be placed accordingly.
>
> --
> Suzanne S. Barnhill
> Microsoft MVP (Word)
> Words into Type
> Fairhope, Alabama USA
>
> "Michael K." <MichaelK DeleteThis @discussions.microsoft.com> wrote in message
> news:657B4CEE-64E0-402B-8EEB-DE463910666C@microsoft.com...
> > We have a normal.dot file that was created many years ago (in Office 97)
> > by
> > someone who is not there anymore. The custom AutoText entries are grouped
> > by
> > category. When you click the AutoText button on the toolbar you see
> > sub-menu's that you can click on with the entries grouped together. We
> > need
> > to make modifications to the text, but I cannot figure out how to maintain
> > the grouping. Any help is appreciated.
> >
>
>
>

Is this the only way to produce groupings of autotext entries?

"Suzanne S. Barnhill" wrote:

> AutoText entries are categorized by style. Create your entry in the desired
> style, and it will be placed accordingly.
>
> --
> Suzanne S. Barnhill
> Microsoft MVP (Word)
> Words into Type
> Fairhope, Alabama USA
>
> "Michael K." <MichaelK.DeleteThis@discussions.microsoft.com> wrote in message
> news:657B4CEE-64E0-402B-8EEB-DE463910666C@microsoft.com...
> > We have a normal.dot file that was created many years ago (in Office 97)
> > by
> > someone who is not there anymore. The custom AutoText entries are grouped
> > by
> > category. When you click the AutoText button on the toolbar you see
> > sub-menu's that you can click on with the entries grouped together. We
> > need
> > to make modifications to the text, but I cannot figure out how to maintain
> > the grouping. Any help is appreciated.
> >
>
>
>

It's the only way to do it in Word 2003 and earlier. In Word 2007,
where AutoText becomes just one of many galleries in the Quick Parts
feature, you can assign categories (which you can make up on the fly)
which have nothing to do with the styles.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.

On Mon, 22 Jun 2009 12:17:01 -0700, Squ1sh
<Squ1sh RemoveThis @discussions.microsoft.com> wrote:

>Is this the only way to produce groupings of autotext entries?
>
>"Suzanne S. Barnhill" wrote:
>
>> AutoText entries are categorized by style. Create your entry in the desired
>> style, and it will be placed accordingly.
>>
>> --
>> Suzanne S. Barnhill
>> Microsoft MVP (Word)
>> Words into Type
>> Fairhope, Alabama USA
>>
>> "Michael K." <MichaelK RemoveThis @discussions.microsoft.com> wrote in message
>> news:657B4CEE-64E0-402B-8EEB-DE463910666C@microsoft.com...
>> > We have a normal.dot file that was created many years ago (in Office 97)
>> > by
>> > someone who is not there anymore. The custom AutoText entries are grouped
>> > by
>> > category. When you click the AutoText button on the toolbar you see
>> > sub-menu's that you can click on with the entries grouped together. We
>> > need
>> > to make modifications to the text, but I cannot figure out how to maintain
>> > the grouping. Any help is appreciated.
>> >
>>
>>
>>

That's what I thought. Thanks for the quick response! Curse my company for
being stuck in 2003!

"Jay Freedman" wrote:

> It's the only way to do it in Word 2003 and earlier. In Word 2007,
> where AutoText becomes just one of many galleries in the Quick Parts
> feature, you can assign categories (which you can make up on the fly)
> which have nothing to do with the styles.
>
> --
> Regards,
> Jay Freedman
> Microsoft Word MVP FAQ: http://word.mvps.org
> Email cannot be acknowledged; please post all follow-ups to the
> newsgroup so all may benefit.
>
> On Mon, 22 Jun 2009 12:17:01 -0700, Squ1sh
> <Squ1sh RemoveThis @discussions.microsoft.com> wrote:
>
> >Is this the only way to produce groupings of autotext entries?
> >
> >"Suzanne S. Barnhill" wrote:
> >
> >> AutoText entries are categorized by style. Create your entry in the desired
> >> style, and it will be placed accordingly.
> >>
> >> --
> >> Suzanne S. Barnhill
> >> Microsoft MVP (Word)
> >> Words into Type
> >> Fairhope, Alabama USA
> >>
> >> "Michael K." <MichaelK RemoveThis @discussions.microsoft.com> wrote in message
> >> news:657B4CEE-64E0-402B-8EEB-DE463910666C@microsoft.com...
> >> > We have a normal.dot file that was created many years ago (in Office 97)
> >> > by
> >> > someone who is not there anymore. The custom AutoText entries are grouped
> >> > by
> >> > category. When you click the AutoText button on the toolbar you see
> >> > sub-menu's that you can click on with the entries grouped together. We
> >> > need
> >> > to make modifications to the text, but I cannot figure out how to maintain
> >> > the grouping. Any help is appreciated.
> >> >
> >>
> >>
> >>
>

In Word 2003 autotext entries are grouped by the paragraph styles that apply
to the autotexts as you save them. There are plenty who would curse
employers more for changing to Office 2007.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>


Squ1sh wrote:
> That's what I thought. Thanks for the quick response! Curse my
> company for being stuck in 2003!
>
> "Jay Freedman" wrote:
>
>> It's the only way to do it in Word 2003 and earlier. In Word 2007,
>> where AutoText becomes just one of many galleries in the Quick Parts
>> feature, you can assign categories (which you can make up on the fly)
>> which have nothing to do with the styles.
>>
>> --
>> Regards,
>> Jay Freedman
>> Microsoft Word MVP FAQ: http://word.mvps.org
>> Email cannot be acknowledged; please post all follow-ups to the
>> newsgroup so all may benefit.
>>
>> On Mon, 22 Jun 2009 12:17:01 -0700, Squ1sh
>> <Squ1sh.RemoveThis@discussions.microsoft.com> wrote:
>>
>>> Is this the only way to produce groupings of autotext entries?
>>>
>>> "Suzanne S. Barnhill" wrote:
>>>
>>>> AutoText entries are categorized by style. Create your entry in
>>>> the desired style, and it will be placed accordingly.
>>>>
>>>> --
>>>> Suzanne S. Barnhill
>>>> Microsoft MVP (Word)
>>>> Words into Type
>>>> Fairhope, Alabama USA
>>>>
>>>> "Michael K." <MichaelK.RemoveThis@discussions.microsoft.com> wrote in message
>>>> news:657B4CEE-64E0-402B-8EEB-DE463910666C@microsoft.com...
>>>>> We have a normal.dot file that was created many years ago (in
>>>>> Office 97) by
>>>>> someone who is not there anymore. The custom AutoText entries
>>>>> are grouped by
>>>>> category. When you click the AutoText button on the toolbar you
>>>>> see sub-menu's that you can click on with the entries grouped
>>>>> together. We need
>>>>> to make modifications to the text, but I cannot figure out how to
>>>>> maintain the grouping. Any help is appreciated.